Sr. Facilities & Administration Officer

About the Role

Introduction –

This is an exciting opportunity to join Oxford University Press (OUP), a globally respected institution, as a Senior Facilities & Administration Officer. If you're looking for a role that offers both operational responsibility and strategic impact, this position is ideal. You'll be part of a mission-driven organization that values excellence, sustainability, and innovation. The role offers exposure to a wide range of facilities and administrative functions across OUP’s offices in India, making it a dynamic and fulfilling career move.

Opportunity – 

As a Senior Facilities & Administration Officer, you will:

• Oversee daily operations related to facilities and administration across OUP India offices.
• Maintain office infrastructure, manage inventory, and coordinate events and celebrations.
• Handle telecom services, soft and hard facility services, and ID/visiting card issuance.
• Manage asset tagging, reconciliation, and audits in coordination with Finance.
• Act as the single point of contact for travel arrangements and commute logistics.
• Oversee courier and mail services, ensuring cost-effective and timely delivery.
• Prepare and manage budgets, expenditures, and vendor payments.
• Develop and maintain internal policies related to office administration.
• Collaborate with the procurement team for vendor selection and contract management.
• Support Health, Safety, Security, and Environmental (HSSE) initiatives and audits.
• Provide administrative support including orientation sessions, dashboard reporting, and agreement tracking.

Your work will directly impact the efficiency and effectiveness of OUP’s operations, contributing to a well-managed, safe, and productive work environment.

About You

Essential Criteria

• Proven experience in office administration, travel, and asset management.
• Strong communication and stakeholder management skills.
• Business acumen with the ability to prepare financial analyses and business cases.
• Experience in managing third-party contracts and payroll.
• Familiarity with statutory compliance (e.g., Fire NOC, DG Set NOC, Lift NOC).
• Contractor and vendor management expertise.
• Strong negotiation skills and team collaboration.

Desirable Criteria

• Experience with SAP and MIS systems.
• Knowledge of sustainability and HSSE best practices.
• Ability to manage multiple offices and coordinate with cross-functional teams.

Queries

Please contact shariq.anwar@oup.com with any queries relating to this role.