Accounts Payable Officer

About the Role

We are looking for a talented Accounts Payable Officer to join our team and be responsible for managing accounts payable related duties & ad hoc supports financial reporting. This role is involved in but not limited to AP function including processing all supplier Invoices, ensuring they're reconciled within the required deadlines, and making payments in accordance with suppliers trading terms. This role supports finance team & broader business within the OUP ANZ branch.

Key Responsibilities: 

Vendor Accounts:

• AP in VIM/ICC cleared on a daily basis.
• Invoices Entered in SAP to accurately reflect the Goods & Services received.
• Local Payments are made every fortnight. International Payments are made every fortnight, entered in SAP & Remittances emailed.
• OUPANZ's Key Supplier Accounts are reconciled, and any variances investigated & solved in a timely manner.
• Creation of New Vendor Accounts in SAP.
• Maintenance of Vendor Accounts in SAP.
• Emails/Queries answered on the day of receipt.

Branch and Printer Accounts:

• Invoices Entered in SAP to accurately reflect the Goods & Services received.
• Printers, UK & US Branch Accounts are reconciled & paid monthly with any variances investigated & solved in a timely manner, and Remittances emailed.
• Minor Branch Accounts are reconciled & paid quarterly with any variances investigated & solved in a timely manner.
• Inter Branch Reconciliations are completed each quarter and returned.
• Monthly UK Remittance Notes Preparation.
• Create & Submit Shortage & Damage Claims to ensure Credit Notes are received, recorded, and reconciled in a timely manner.
• Emails/Queries answered on the day of receipt.

Oxford Purchase:

• To assist with any Oxford Purchase queries from purchase requisitioner.
• To maintain the annual tracker of Value Only Purchase Orders.
• To assist Financial Controller to maintain the low rate of Retrospective Purchase Orders usage.

Royalty Payment:

• Reconcile royalty statements with authors’ SAP accounts and process royalty payments for CCH, Horwitz and NZ authors.
• Assist with royalty agreements set up in SAP.

Financial Reporting:

• Monthly Expense Accrual & Prepayment journals are captured & processed.
• Processing printer and supplier accrual journals at end of month.
• Cash Flow Reports for Payment are updated to ensure accuracy and linked to Financial Cashflow Reports.
• Balance Sheet reconciliations for General Accruals, Prepayment, Open POs and GR/IR.
• Other Ad hoc tasks that are required by Financial Controller.

Compliance & Governance:

• Assist with Annual External Audit requirement.
• Assist with Annual Internal Control requirement.
• Assist with Internal Audit requirement when needed.

About You 

Essential: 

• Strong attention to details with quick learning ability.
• Team player as well as an independent worker.
• Proactive working ethics with strong “can-do” attitudes.
• Strong communication skills both written & verbal, be able to liaise & build strong relationship with external/internal stakeholders from different backgrounds.

Desirable:

• Degree qualification in Accounting, Finance or Business
• Sound knowledge of accounts payable function.
• Previous working experience as an accounts payable officer or as accounts officer/all-rounders.
• Knowledge of SAP or other equivalent ERP system.
• Intermediate level of MS office (especially in Excel).

Benefits:

• Highly flexible working environment
• Two work-from-home days per week and rostered Friday afternoons off (fortnightly)
• Access to contemporary offices and facilities close to Southern Cross Station
• Varied learning and development opportunities
• The opportunity to support Skyline Education Foundation through our Workplace Giving Program
• Comprehensive wellbeing program, including an EAP available to you and your family
• Other enterprise level benefits including Long Service Leave at 5 years, 2 days of paid Volunteering Leave and Study Leave per year and more