Editorial Administrator

Job Title

• Title: Journal’s Editorial Administrator
• Department: Journal’s Editorial
• Location: Sector - 62, Noida

About the Role

The Journal’s Editorial Administrator provides essential support to the global Journal’s Editorial teams. This includes both routine and ad hoc tasks to ensure the smooth operation of publishing groups. The role involves collaboration across the journals division and includes stand-in support for the central editorial inbox and various process management responsibilities.

Key Accountabilities

1. Administrative Support for Journals Portfolio

   • Maintain journal home pages (e.g., Editorial Board updates, new features).
   • Manage gratis subscriptions and book processing.
   • Complete indexing applications and support annual journal impact factor releases.
   • Request archive quotes for bids and acquisitions.
   • Track and process editorial payments, ensuring the Editorial Payments Schedule is accurate.

2. Support to Publishing Assistant Team and Journals Publishing Support Manager

   • Provide cover for the Editorial Central Inbox.
   • Maintain the journals contracts repository and ensure data management best practices.
   • Assist with internal briefings and external client meetings.
   • Prepare draft publishing and data reports.
   • Log and follow up on GTSD (IT support) tickets.

3. Systems and Data Management

   • Efficiently use systems such as JUPITER, S4 HANA, Tableau, Paperstack, and Oxford People.
   • Handle system-related queries and maintain accurate records.
   • Coordinate system access for new starters and troubleshoot access issues.

4. Post-Publication Corrections

   • Triage the corrections queue in 8x8 daily.
   • Provide suppliers with confirmed correction notice text as advised by Journal Corrections and/or Ethics.

5. SciPris Support

   • Provide administrative support for SciPris escalations, reporting, and special projects.

6. Indexing

   • Ensure accurate indexing of journal content in external databases.
   • Complete indexing applications for new titles.
   • Collaborate with data teams to resolve coverage gaps.
   • Coordinate annual activities related to Impact Factor release.

7. Project Support

   • Participate in Journal’s Editorial team projects as required.

Skills, Knowledge, and Experience

• Strong organizational skills and ability to work independently.
• Quick learner with adaptability to new systems and processes.
• Team-oriented with a collaborative mindset.
• Self-disciplined with effective time management and prioritization.
• High attention to detail and numeracy.
• Excellent spoken and written English.
• Proficiency in Microsoft Office products.

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